Cost Control and Productivity: Why You Need Clear Visibility of Payroll

Payroll forecasting is never a simple task. And it’s particularly complex for the hospitality industry. Seasonal and variable demand, along with those unpredictable events that just keep coming, make it a challenge for even the most seasoned manager. But accuracy is crucial. In an industry that relies so heavily on labour, with payroll taking such a substantial chunk of the overall expenses, accurate payroll forecasting is critical to manage labour costs effectively.

The need to have an accurate, upfront view of your payroll obligations is indisputable. Managing the diverse mix of employees, from permanent to part-time, seasonal and contract workers, requires a nuanced approach and absolute clarity. It forms a solid foundation for effective workforce management and overall business success.

Clear visibility of payroll will allow you to:

Allocate resources more effectively - Accurate payroll forecasting will allow for improved planning of hiring, promotions, raises and bonuses. It ensures you’re basing your costings on accurately anticipated staffing needs, and only using available funds.

Manage cash flow - Payroll has a direct impact on cash flow, and it’s always a substantial outlay. Precise forecasting will help you to project what payroll payments need to be made, ensuring that sufficient funds are readily accessible.

Optimise operations - Payroll forecasting is the key to operational efficiency. It is an essential tool to control labour costs, avoid payroll leakage and improve productivity. Plus, it ensures you stay on top of shifting work patterns and a wider range of worker payment arrangements.

Evaluate performance - Is your business performing as expected? Accurate forecasting will give you that answer, helping you to assess actual expenses against forecasted figures. It will also help you to benchmark properties against one another, and ensure lessons are learned from past mistakes and from one property to another.

Make informed strategic decisions - Strategic decision-making relies on information and insight. If you can accurately project personnel costs, you’re in a good position to make informed choices about expansion, restructuring or further investment. Understanding the true cost of taking a certain piece of business will help you make pricing decisions for the future.

React to changes - The hospitality industry is at the mercy of market trends, economic conditions, and industry dynamics. As sales forecasts change, with clear payroll visibility, you can adjust your staffing hours accordingly, both up and down. And don’t forget customer satisfaction. You need to know you have the right number of people on hand at the busiest times to ensure happy customers.

Identify trends - By carefully monitoring payroll, you can identify key trends that emerge over time, from seasonal variations to peak periods. From historical analysis to tracking current market trends, it gives you an overview of the bigger picture, enabling you to make better, more informed, decisions.

Why it’s important to have sight of trends early

The hospitality industry is a dynamic business. Changes come through thick and fast, and often with little warning. Early visibility of payroll trends will help you navigate the fast-paced racetrack of the hospitality circuit. And it will help you to prevent the one thing we all try so hard to avoid - payroll shock.

Seasonal demand is not unexpected in hospitality, but it’s not always predictable. The peak seasons and slower periods often don’t fit into the expected schedule. Robust payroll forecasting software is your solution here, allowing you to plan for staffing adjustments well in advance, making sure you have the right number of people in place at the right time. It will provide the critical data you need for accurate financial planning well ahead of time, so there are no nasty payroll surprises lurking around the corner.

Why you need access to live data

Your data has to be up to date to be relevant. But really, it needs to be live. Real-time data is invaluable if you’re going to create a current snapshot of your company’s financial situation. After all, without real-time accuracy, how can you be sure you’re looking at the correct picture? Workforce and financial conditions can change rapidly, and just one adjustment can have a dramatic impact on the overall picture. Access to live data allows business leaders to capture these dynamic changes promptly and adjust forecasts accordingly. It makes for faster, and more accurate decision-making.

Look for payroll software for hospitality that delivers continuous monitoring of payroll trends and expenses. This ongoing assessment will allow you to identify emerging patterns and make proactive adjustments as needed, in the moment. The best platforms will track every detail. The data needs to be visible at both a macro and micro level to drill down to the specifics by team or department. Just one change in the rota, and you see the KPIs (such as payroll %) change instantly as a result. You’ll have a complete, in-the-moment oversight of your entire operation.

Why you need a system that’s easy to use

Payroll is challenging enough without battling with a system that doesn’t adapt to your needs. You need to select a payroll management solution that works with you, not against you. The right software will give you a clear real-time overview of operations and offer a range of management tools that can be tailored to match your needs. It can even assist with rostering, helping you optimise staff scheduling based on forecasted hotel occupancy and demand.

Look for payroll software that optimises the use of dashboards. A clear dashboard is invaluable, providing real-time visualisation of payroll data at a glance. It helps you to quickly assess the information and interpret those complex statistics in an instant. The best platforms will deliver a dashboard that can be customised to your unique requirements. Whether you want to explore specific metrics and KPIs, or simply adjust how the data is presented, look for an adaptable solution that works for you.

About Alkimii People

Alkimii People puts all your HR requirements in one digital place. It’s a shared platform that provides all the tools your people need to do their jobs effectively, and it keeps them engaged at the same time. It makes your people happy by letting them do everything on their smartphones, and makes interaction easier, seamless, and 100% paperless. And it reduces the time you and your managers spend on people admin. Freeing you up to do the things that matter, like training, payroll forecasting and analysis, and reducing employee turnover.

It will even display all the information on easy-to-read dashboards, giving you the big or small picture at a glance. All your HR needs, sorted.

Find out more at www.alkimii.com/alkimii-people