How Working Patterns in Alkimii Make Hospitality Rostering Easier 

In hospitality, scheduling is rarely straightforward. Between part-time hours, rolling shifts, and last-minute changes, keeping rosters accurate and fair can be a constant challenge. 

Too often, managers rely on memory, sticky notes, or manual spreadsheets to track when team members are supposed to work.  

The result? Rota conflicts, holiday miscalculations, and a scramble to make sure hours match contracts. 

Working Patterns in Alkimii changes that - giving you a clear, consistent way to set each team member’s expected days and hours. 

Working Patterns for Hospitality 

Without a defined pattern in the system, managers risk scheduling outside agreed hours, or approving leave without the correct deductions. 

Working Patterns prevents this by making expectations visible and enforceable inside your roster. If a shift is added outside the pattern, Alkimii flags it instantly - giving you the choice to adjust or override. 

Key Benefits of Working Patterns 

• Roster with confidence: Avoid scheduling outside contracted days or hours 
  

• Improve compliance: Keep to agreed contracts and labour regulations 
  

• Accurate holiday balances: Leave requests auto-calculate based on working patterns 
  

• Fewer last-minute changes: Spot issues before shifts are published 
  
  
• Accurate Holiday Accrual: Accrual is based on days in working patterns  

Tip: Working Patterns can facilitate for team members who are regularly off on the same weekday, have sporadic days off, or only work certain hours depending on the day. 

How to Set a Working Pattern in Alkimii 

In Alkimii People: 

• Open the team member’s Staff Profile 
• Go to the Contract section 
• Select + Working Pattern 
• Choose one of three options:
  
  By Week – Select specific days and hours per day 
  By Number of Days – Let the system divide contracted hours across a set number of days 
  Days On/Off – Ideal for rolling schedules like 4 days on / 4 days off 
  
  
  
• Adjust hours per day if needed, add an end date for temporary patterns, and save 
  

Once set, Working Patterns work in the background to: 

• Highlight shifts that fall outside the agreed schedule with a clear orange warning 

• Adjust holiday balances automatically when leave is taken 

• Populate leave requests with the correct paid hours - no manual edits required 

Who are Working Patterns for? 

Examples:

👨‍🍳 Part-time employees 
🎓 College students working around study schedules 
🏨 Four-day week roles 
📅 Rolling shift patterns in housekeeping, kitchens, or maintenance 

With Working Patterns, rosters become faster to build, easier to check, and more accurate for everyone involved - freeing up managers to focus less on fixing mistakes and more on running the operation. 

Already using Alkimii People? 

• Log in today and set up your first Working Pattern from the Staff Profile → Contract tab. 
  

Not yet an Alkimii customer? 

• Book a demo and see how smarter rostering can transform your scheduling.