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Mastering Hospitality Onboarding

| Alkimii

Imagine your first day at a bustling hotel. Crisp uniforms, eager smiles, and the intoxicating aroma of freshly brewed coffee – it's an exciting scene. But beneath the surface, you're likely battling a whirlwind of nerves. Unfamiliar faces, complex procedures, and the fear of messing up can overwhelm even the most enthusiastic newcomer. 

This is why onboarding is more than just filling out paperwork. It's the invisible bridge that transforms that anxious new employee into a confident hotelier, ready to weave magic into every guest's experience. 

But what exactly is onboarding? Think of it as the hospitality industry's welcome mat, rolled out wide with genuine warmth and purpose. It's a comprehensive process that spans weeks, even months, designed to integrate new hires into the team and culture. It's about equipping them with the knowledge, skills, and confidence to excel in their roles becoming valuable assets to your team. 

Why is this so crucial, you ask? Well, consider this: 

  • Finding and training a new employee can cost as much as 6-9 months of the old employee's salary (source).
  • A mere 12% of employees express strong agreement with the assertion that their organisation excels in the onboarding process for new hires (source).
  • Individuals who undergo an outstanding onboarding experience are 2.6 times more likely to express a high level of satisfaction with their workplace (source).


Welcoming New Team Members with Open Arms 

Getting your onboarding of new employees is critical for cultivating and maintaining a productive and harmonious workplace environment. It is not merely about administrative formalities; it's about setting the right tone from the outset, ensuring that new hires feel valued and integrated into the team seamlessly. 

The Importance of Onboarding 

The onboarding experience can significantly influence an employee's perception and commitment to the company. It sets the tone, demonstrating to new hires that they are a valued part of the team, not just another number. The research underscores the importance of this; for instance, a study by Glassdoor reveals that organisations with a robust onboarding process can boost new hire retention by 82% and productivity by over 70%. 

Furthermore, research by the Society for Human Resource Management (SHRM)shows that 69% of employees are more likely to stay with a company for three years if they have a positive onboarding experience. This statistic highlights the direct correlation between thoughtful onboarding practices and long-term employee retention.  

Onboarding is your first opportunity to communicate the company's values, establish clear expectations, and integrate new hires into the corporate culture. It's about creating a welcoming environment that fosters belonging and support, laying the groundwork for a productive and fulfilling career within the company. By prioritising a positive onboarding experience, you not only enhance job satisfaction among new employees but also build a strong foundation for sustained organisational success. 

 Best Practices for Ensuring a Warm Welcome 

  • Engage Before Day One: Initiating the onboarding process before the official start date can significantly enhance the new hire's experience. Welcome emails, virtual introductions to team members, or even a simple welcome package can make them feel anticipated and valued. 
  • Make the First Day Memorable: Ensuring that the new employee's first day is positive is key. Prepare their workstation in advance, organise a team lunch, and appoint a mentor for their initial queries. 
  • Implement a Structured Training Programme: Tailor the training to accommodate different learning styles to not only facilitates a smoother transition but also contributes to the employee feeling supported. 
  • Continuous Feedback: Regular check ins during the initial weeks and months demonstrate an ongoing commitment to the employee's development and adjustment to the company. 


Now, the secret sauce:

Technology's role in modern onboarding. Gone are the days when hours were spent on paper trails and the manual creation of contracts. Innovative platforms now provide: 

  • Automated Documentation Processes: Streamline administrative tasks by automating the documentation part of onboarding, such as creating contracts, getting signatures, sharing company policies, and other essential paperwork. This not only reduces the burden on HR managers but also gives them valuable time to focus on employee wellbeing and more strategic aspects of onboarding. 
  • Personalised onboarding journeys: Tailor the experience based on individual roles and prior experience. 
  • 24/7 access to resources: Empower new hires to find answers and support whenever they need it, fostering self-sufficiency. 
  • Real-time feedback and progress tracking: Monitor performance and celebrate moments and milestones– building a continuous learning culture. 



Remember, onboarding is an investment, not an expense. By investing in a well-structured, technology-driven system, you're not just welcoming new employees – you're building a strong foundation for your business’ success. So, roll out the welcome mat, embrace technology wisely, and watch your new hires transform into hospitality heroes, weaving magic into every guest's experience. 


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Why choose Alkimii

Specialist hospitality software, built on experience, proven across hundreds of hotels.

After years of working in the hospitality industry and running his own hotel our founder Ronan McAulay knew first hand the technology challenges that the hotels face. Alkimii was built to exclusively solve these challenges.